Often times businesses neglect considering just how many employees are actually participating in accomplishing a single task. For instance, how many people are involved in keeping company records and other business-oriented functions? By performing a Business Process Analysis FariasJett can explore for inefficiencies in how your company conducts various financial processes like invoicing and billing. We look at the series of tasks, find out what the desired end result is and streamline the process creating efficiencies therefore saving your company money.
Here are just a few success stories:
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A business with two offices had 50 employees and processed approximately 50 invoices per day using two full-time bookkeepers and other personnel to assist them. The annual cost of the Accounting Department was $250,000. Farias-Jett developed a workflow system that allows all invoices to be scanned then routed to a manager for approval. Accounts payable information is moved automatically electronically into the company’s accounting system majorly reducing the necessary staff hours to manually process these same transactions. Because they are now automated the company saves $90,000 every year.
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A trucking company with 450 employees and 13 yards processed handled 150 invoices daily that required Yard Management approval, then processing by accounting personnel. This procedure took too long, resulted in lost discounts, items paid for were not ordered and costs were charged to the wrong yards. Huge savings were realized when these methods were automated through a hosted, managed solution.
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A software company suddenly found themselves homeless due to a business dispute. They were spending thousands of dollars on rent, a T-1 connection, file servers, email and web site, phone and FAX systems, etc. Fixed overhead was $48,000 a year with several team members working offsite. After moving their systems offsite to a data center, they were able to save over $30,000 annually as well as accommodate the needs of their remote workers.